Randall Castillo Ortega discusses the benefits of an ERP system to an export company

Randall Castillo Ortega discusses the benefits of an ERP system to an export company

Enterprise Resource Planning (ERP) systems simplify the internal processes of the companies where they operate, facilitating users the work inherent in their positions having great benefits. They offer a lot of benefits for maintaining smooth operations. Randall Castillo Ortega, an entrepreneur and import/export specialist, explains what those benefits are for an export company.

Incorporating an ERP solution in the company allows for the traceability of the complete management. This type of software, particularly for exporting companies, makes it possible to reduce administrative costs through the simplification and automation of certain processes, such as the flow of documents from the stages of the export cycle. The possibilities of avoiding errors, duplication of tasks, and improving the quality of information, are possible due to the reduction of manual imputations and the possibility of automating the corrections of imputed expenses.

“The management of export sales in a simple, efficient and automated way is another of the most outstanding functionalities of the software,” explains Castillo. “Among the main advantages, we can find the registration of the product sheets with their corresponding sale prices, their price in other currencies and the possibility of keeping track of the status of orders at all times, such as the production process and the stock of the warehouse. Automatic calculations and change difference results are also contemplated in an ERP solution.”

The inclusion of this type of tool aims to have accurate and reliable information on the existing inventory, and at the right time. Products, movements and balances represent accurate data to carry out efficient inventory management. As these are exporting companies, it is essential to recognize the surplus logistics expenses among the main points of the control of these inventories.

An ERP system provides the necessary and specific technology for companies that choose to approach external markets, either in export or with intentions to internationalize. Most ERP solutions allow exporting companies to control and monitor the export process, as well as to have the appropriate permits, insurance, procedures and documentation in general. The software also offers the possibility to manage export refunds and obtain profitability from exports, from agribusiness sectors to food, beverages and services.

An ERP solution designed for exporting companies allows you to automate accounting, collections and payments, and invoicing, in addition to having current legislation and taxes that affect operations. Responsiveness is increased due to the planning and direction in which resources are derived. The inclusion of a CRM module allows you to keep track of customers and improve the relationship with them through history, orders and their preferences. In relation to the State agencies that companies use to export, there is the opportunity to have electronic invoicing for export.

The implementation of ERP software for this type of companies, finally, improves productivity and profitability in business management and provides technological support to control the critical areas of the commercial sector. “The incorporation of an ERP business management solution allows savings for companies in the medium and long term, both economically and in the other resources associated with the achievement of profitability objectives,” adds Castillo.

If your company is related to the import and export of goods, you will understand what this entails: from the purchase order to the final delivery. Moving goods through the international supply chain can occur only if there is an efficient exchange of accurate information along the supply chain with all trading partners. Facilitating the transaction between trading partners increases the speed of the supply chain and reduces the risk of breakdowns by providing accurate information to customs agencies when required.

Automating the export and import processes is of great benefit to organizations. For this reason, software that is efficient increases productivity will bring all these advantages to your distribution company. It will reduce the time and efforts related to frequent changes in regulations and automatically keep exports up to date in accordance with changing restrictions. In addition, it allows for easy handling of export documents, including those mandatory for customs and successful management of the fulfillment of requirements to the multiple regulatory bodies of international trade.